Did you know nearly half of all employees say they would work an extra hour per day if they had a better workplace? It’s true. According to the 2008 Gensler U.S. Workplace Survey, companies with the most effective workplace environments show higher profits, better employee engagement and stronger brand position. So, ask yourself, are you one of the many companies maintaining a cramped, unattractive or poorly designed office?
Check Out Your Current Office Design
Is the layout of your building or office helping or hindering your employees in their quest to get work done? Watch how your team works together for a few days and notice if there is wasted motion and inefficient organization of space. One of the best ways to improve business is to create a highly functional yet comfortable environment for your team.
Top Five Signs You May Need to Redo Office Space
- An area is always crowded or always empty
- People whose work relies on collaboration don’t naturally come into contact with their coworkers during the workday
- Employees are competing for certain pieces of furniture or equipment, and not using others
- Employees meet outside the office because they can’t find common space
- Employees have to wear head phones or leave the room to work because the space around their desks is too loud
If you observe any red flags when it comes to your workflow, it may be time to consider some new ideas for office redesign. Working with a workstation expert like New Jersey’s The Furniture X-Change (TFX) can help you improve the efficiency of your workspace. In the meantime, here are some quick tips to for you to consider:
Involve your employees in the office redesign process
Find out what your employees need up front, and keep them in the loop to avoid disappointment. It’s important to know how they work in order to redo office space in a way that more conducive to their operation. But temper their requests. Be aware that they may have unrealistic demands. As you compile feedback, remember that no one design can be perfect for everyone.
Once the new ideas for office design have been chosen, manage your employees’
expectations, especially if there are significant changes. Be sure to help them understand why the company is making each given change. For instance, if you’re bringing in cubicles and moving people out of offices, highlight the fact that this will help increase profits and give them more benefits at the office.
Decide What Your Goals Are
Once you’ve identified your biggest issues and weighed the employee feedback, decide what you want to attack. Are your priorities increased collaboration, improved productivity or more efficient use of space? Chances are, you’ll accomplish all of this with a smart office redesign. Consider a cubicle system with lower walls from six feet to four, for the perfect balance of privacy and visibility, or enclosed mini-conference rooms so that noise doesn’t prevent employees from getting work done.
Over time, you can improve on your office redesign by continuing to observe, asking for feedback and making adjustments. After you redo office space, it’s easy to think you’re done, but challenges may still exist that need to be addressed in the long run. If you find that that the new design isn’t working for your employees after several months, don’t force it. A professional can come in and offer a different solution.